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Nishu Constitution

 

Adopted 4-8-14
NISHU BOWMEN INC. BYLAWS


Article 1- Name of Organization
The name of this organization shall be Nishu Bowmen, Incorporated.

Article 2 - Purpose of Organization
The purpose of this organization shall be to foster, expand and promote archery and bowhunting opportunities and education; promote the spirit of fellowship among archery and bowhunting enthusiasts;
and to support organizations whose purposes are consistent with those of Nishu Bowmen.

Article 3 - Area Served
The area served by this organization shall be Bismarck-Mandan, North Dakota and the surrounding area.

Article 4 – Membership
1. Active membership shall be granted to anyone upon application and payment of regular dues as
established by the board of directors. Membership shall be granted to anyone regardless of race,
creed, religion, color, ethnicity, national origin, sex, sexual orientation, age, height, weight,
physical ability, or marital status.

2. Membership shall be as follows:
a. Youth membership - 17 years of age and under.
b. Adult membership – 18 years and older.
c. Family membership being a parent(s) or guardian (s) and all dependents under the age of
18 years.
d. Honorary life memberships may be granted at the discretion of the board of directors.

3. Membership may be revoked by a two-thirds vote of the board of directors if a member:
a. is convicted of a felony or hunting violation other than a misdemeanor,
b. conducts his/herself in a manner to jeopardize the organization's charter with affiliated
archery organizations, or
c. conducts his/herself in a manner that could subject the organization to adverse publicity or
legal action.

4. Membership fees and dues shall be established by the board of directors.

Article 5 - Board of Directors
The board of directors shall consist of one board member for every 15 adult members. The board of
directors shall appoint the President, Vice-President, Secretary, and Treasurer at the first regular board
meeting following the Nishu Bowmen Annual Meeting and election of board members. The board of
directors shall meet monthly to discuss business, study issues and take appropriate actions to sustain and
grow the organization. The board of directors shall keep regular minutes of its proceedings and submit the
same for examination and approval at each subsequent meeting of the organization. No action of the board
of directors shall take precedence over the action of the general membership.

Article 6 – Meetings
1. The annual meeting of this organization shall be held the first week of April or as soon thereafter as is
possible.

2. The organization shall hold regular monthly meetings. The organization's monthly meetings shall be
attended by the board of directors and are open to all members.

3. The President may call a meeting of the board of directors at any time to discuss business pertinent to
the organization. Board members will be notified of such meetings by mail, email or by telephone.

4. The general membership shall be notified by mail and email of the annual meeting or a meeting
discussing changes to the organization's bylaws.

Article 7 – Officers, Directors and Their Duties
1. The officers of the organization, also known as the executive committee, shall consist of a
President, Vice-President, Secretary and Treasurer.

President:
a) The President shall preside at all meetings, appoint all committees and shall, in general,
perform the duties incident to this office.
b) The President shall be the Chief Executive Officer of the corporation. The President shall
preside at all meetings of the membership and of the board of directors.
c) The President shall have general and active management of the affairs and activities of the
corporation, subject to the supervision of the board of directors, and shall see that all orders and
resolutions of the board of directors are carried into effect.
d) The President shall be responsible to the board of directors for the operation of the corporation.
e) The President shall appoint committees, coordinate all activities of the corporation, and initiate
and develop activities of the board of directors, or any other duly constituted body of the
corporation.
f) The President may request board of director approval for specific emergency actions or
expenditures via telephone or email, with such action duly noted in the minutes of the first
subsequent meeting of the board of directors

Vice President:
a) The Vice-President shall be vested with all the powers and shall perform the duties of the
President in case of the absence or disability of the President.
b) The Vice-President shall also perform such duties connected with the operation of the
corporation as it may undertake at the direction of the President.

Secretary:
a) It shall be the Secretary’s responsibility to keep the minutes of all meetings of the membership
and of the board of directors.
b) The Secretary shall attend to the giving and serving of meeting notices of the membership and
of the board of directors.
c) The Secretary shall keep proper membership records showing the name and address of each
member of the corporation, and such other papers as the board of directors may direct.
d) The Secretary shall be responsible for all membership cards or certificates of membership and
notices communicated to the membership in the name of the corporation, as have been first
approved by the President or the board of directors.
e) The Secretary shall be responsible for all general correspondence as directed by the President
or the board of directors.
f) The Secretary shall perform duties incidental to the office of Secretary subject to control of the
Board of Directors.
g) The Secretary shall also perform such duties connected with the operation of the corporation at
the direction of the President.

Treasurer:
a) It shall be the Treasurer’s responsibility to account for all receipts and disbursements, and,
under the direction of the President, shall execute in the name of the corporation, checks for
expenditures authorized by the board of directors.
b) The Treasurer shall receive and deposit all funds of the corporation in the bank, which
funds shall be paid out only by check as herein before provided.
c) The Treasurer shall transfer excess funds from the organization’s checking account into
certificates of deposit or other interest bearing accounts with approval of the board of
directors as necessary to protect and grow the assets of the organization.
d) The Treasurer shall perform duties incidental to the office of Treasurer, subject to control
of the board of directors.
e) The Treasurer shall also perform such duties connected with the operation of the
corporation at the direction of the President.

2. The offices of Secretary and Treasurer may be combined into a single office, as determined by the
board of directors, upon approval of the general membership.
3. The officers of the organization must receive approval from the board of directors or general
membership for all disbursements over $500.00.

4. Members of the board of directors are expected to regularly attend the organization's meetings and
participate in the organization's functions. Failure to do shall be the basis for dismissal from the
board by a 2/3 vote of the board of directors.

5. The board of directors may approve of expenditures up to $10,000.00. Amounts greater than
$10,000.00 must be presented to the general membership at either a regular monthly, or special
membership meeting.

6. Financial Affairs - The President, Vice-President, Secretary and Treasurer may sign checks. The
President may act on behalf of the organization on financial obligations approved by the board of
directors or the organization's membership,

7. Individual board members and committees must have approval from President (up to the
President’s spending authority) or the board of directors prior to making a commitment for an
expenditure on behalf of the organization.

8. The board of directors may employ or contract for administrative services and delegate any of the
board functions or responsibilities, other than those duties incumbent to the Nishu Bowmen
officers, to such individuals or entities.

9. One more than one-half of the members of the board of directors must be present to constitute a
“quorum” to conduct business of the corporation at any official meeting, whether it be a “General
Business” or “Emergency” meeting. In the absence of the President, the Vice President must be in
attendance and is included in the quorum for any legal action to be taken by the board of directors.

Article 8 - Election and Terms of Office
1. The term for all officers shall be one year. The term of office shall be from April 15th to the
following April 14th of the following year. Officers may serve more than one term.

2. Board members shall each serve two-year staggered terms, with one-half of the board members
being replaced by membership vote each year. Board members may serve more than one term.

Article 9 - Fiscal Year
The fiscal year of this organization shall begin on April 1st of each year and conclude on March 31st of
each year.

Article 10 - Amendments
These bylaws may be amended by two-thirds of voting adult membership at the annual meeting or special
meeting of the membership of which the membership has been notified by mail or-mail two weeks before the
meeting, with such meeting notification including a copy of the proposed amendments.

Article 11 - General
Any other aspect of the organization and business not specifically covered in these bylaws shall be decided
by the general membership.

Article 12 - Dissolution Clause
Upon the dissolution of Nishu Bowmen, Inc., the executive committee shall, after paying or making
provision for the payment of all the liabilities of the corporation, dispose of all the assets of the corporation
exclusively to another federally tax-exempt organization whose purpose is consistent with the purpose of
Nishu Bowmen Inc.